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Executive Assistant

Company: N/A

Location: Chicago, IL

Pay: $70,000.00 - $85,000.00 /Year

Contact Information


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Phone: n/a
Fax: n/a
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Job Description

Ref ID: 01300-0011254668

Classification: Executive Assistant

Compensation: $70000.00 to $85000.00 yearly

The Executive Assistant (EA) will be a key partner to the Chief Research, Data, and Innovation (RDI) Officer. The Executive Assistant will be providing administrative support and managing the Executive’s time with incredible efficiency to maximize impact. In addition, the EA will partner with and provide administrative and scheduling support to five additional leaders on the Leadership team. The ideal candidate will demonstrate that s/he possesses a mature, professional demeanor, and is a self-starter who takes initiative and thrives in a fast-paced, tech-enabled environment. S/he is a great relationship builder, has strong systems for managing work, prioritizes ruthlessly, and is expert at “seeing around corners” by anticipating upcoming needs and conflicts and resolving them. S/he is a clear, effective communicator in-person, on email, and via text/chat comfortable with fast deadlines and quick turnarounds. The EA will be an exemplar of professionalism, integrity and confidentiality. Key Responsibilities and Duties: Manage the complex and high-demand calendar of the Executive. Coordinate travel arrangements including air travel, hotel accommodations, conference registration and ground transportation services. Manage expense reporting. Oversee team expense reporting and invoice coding to ensure timely reimbursements / payments. Arrange logistics for meetings (catering, technology, supplies, etc.) Provide as-needed calendaring and administrative support for the leadership team. Manage or assist with ad hoc projects and provide additional support as needed. Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. This is a Direct Hire Permanent Position and all interested candidates should email their resume directly to Connie Stathopoulos at this email address: [Click Here to Email Your Resumé]

Job Requirements

Ideal candidate should have experience supporting a C Suite executive. Proactive thinker, independent, self-starter. Positive, proactive, solutions-oriented approach; resourceful problem solver committed to improving processes. Expert in time management and efficiency. Comfort /experience working with a distributed team in a virtual environment. Meticulous attention to detail with exceptionally strong follow-up and follow-through skills. Strong written and verbal communication skills, including communicating in a clear, concise, engaging manner. Demonstrated ability to maintain confidentiality, exercise discretion and display good judgment. Track record of juggling multiple projects / competing priorities in a fast-paced, results-oriented environment. Works with a sense of urgency while maintaining thoughtful, respectful approach. Associate or Bachelor’s degree preferred, but not required. 5+ years of experience in an administrative role supporting a senior executive managing a large team with multiple direct reports. Experience approving and submitting expense reports, invoices and time cards. Advanced skills in Microsoft Outlook. For immediate consideration, please submit your confidential resume directly to [Click Here to Email Your Resumé]

OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.

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